Minutes
Friends of Kenninghall Primary School Meeting Minutes held Tuesday 14th October 2025
at 6.30pm in the school hall.
Attendees
Gabrielle Walsh (GW) Catriona Harvey (CH) Carrie Spencer (CS) Nick Tabram (NT) Harriet Waters (HW) Julie Branford (JB) Mandy Taylor (MT)
Attendees via Teams
Fran Sewell (FS) Kelly Shaw (KS) Jennifer Notley (JN) Matthew Cuzner (MC) Jay Turner (JT) Todd Spencer (TS)
Apologies
Rose Whittle (RW)
Trustees Present
Gabrielle Walsh, Catriona Harvey, Carrie Spencer, Rose Whittle, Nick Tabram, Fran Sewell
It has been confirmed that as 6 trustees present, there are an additional 8 persons present to meet quorum.
Finances for academic year 2024/2025 (October to October)
Prepared by Carrie Spencer as Treasurer
Opening balance as of 16th October 2024 was £4,827.13
Total income for the year 2024/2025 was £10,498.14
Total for the year £15,325.27
Total outgoing for the year 2024/2025 was £11,433.11
Starting balance for academic year 2025/2026 (October to October) is £3,892.16
We have seen about a £200 increase in costs for both the Bewilderwood and Panto trip, without the costs of the coaches included in this.
This year we gave each classroom money to put towards essential classroom supplies. Some teachers chose to put that money towards field trips, other used the monies to purchase classroom equipment.
Because of the increase in costs, we voted last year to increase the budget to £600 per
classroom.
We supplied Christmas crackers for the school Christmas dinner, easter eggs for the spring trail hunt, leavers bags, hoodies and end of year celebration and a forest school trolley to name a few items the funds raised have gone towards.
Code of Conduct & our Constitution
CH advised that a copy of the Constitution and our code of conduct had been sent to all
members of the committee prior to the meeting, and copies were also present at the meeting for those wishing to reread.
Voting in of named Trustees/Assigned Roles
Nick Tabram stated he wishes to step down as a trustee but would like to remain a committee member. Nick was thanked for all his assistance whilst acting as a signatory on the bank and continues to do all the invaluable administration for the website.
Previous members Karen Staff, Rosie Lowe and Karen Cummins have advised that due to other commitments, they cannot continue their roles on the committee. We are exceptionally thankful for all their work, commitment and contributions over the years.
Francesca Sewell stated she wishes to remain as a named trustee
Vote 1 – Julie Brandford Vote 2 – Gabrielle Walsh
Rose Whittle instructed prior to the meeting she wishes to remain as a named trustee
Vote 1 – Harriet Waters Vote 2 – Carrie Spencer
Gabrielle Walsh stated she wishes to remain as a named trustee
Vote 1 – Catriona Harvey Vote 2 – Mandy Taylor
Carrie Spencer stated she wishes to remain as a named trustee
Vote 1 – Francesca Sewell Vote 2 – Nick Tabram
Catriona Harvey stated she wishes to remain as a named trustee
Vote 1 – Gabrielle Walsh Vote 2 – Harriet Waters
Mandy Taylor stated she wished to be named trustee
Vote 1 – Carrie Spencer Vote 2 – Catriona Harvey
It has been confirmed that there are 6 named trustees.
Jen and Matt joined the AGM, with Jen requesting to be a part of the committee. We would like to officially welcome Jen to The Friends. Jen has also very kindly volunteered to take over the uniformly side, which we are exceptionally grateful for. Thank you Jen.
Nominations & voting in of named positions and named trustees
GW welcomed any persons wishing to volunteer/nominate themselves for a named position.
CS advised that after 4 years as Treasurer, she does not wish to continue going forward. GW thanked CS on behalf of us all for all her invaluable work she has done looking after our accounts.
CS advised that she is happy to remain as a co-signatory on the bank.
Chair
Gabrielle Walsh was nominated by CH to be reinstated as Chair.
Vote 1 – Francesca Sewell Vote 2 – Mandy Taylor
Treasurer
Mandy Taylor was nominated by Carrie Spencer to be Treasurer
Vote 1 – Nick Tabram Vote 2 – Gabrielle Walsh
Secretary
Catriona Harvey was nominated by HW to be reinstated as Chair.
Vote 1 – Julie Branford Vote 2 – Francesca Sewell
GW reiterated that it is fully respected that not all members of the team wish to be named
trustees, but as the core committee we choose to have an additional documented list of named
volunteers, who are:
Julie Branford, Harriet Waters, Kelly Shaw, Nick Tabram, Jennifer Notley.
A huge thank you to all members of the team, for everyone’s contribution throughout the year
and for the year ahead. We could not do what we do and continue to do for the children, the
parents, and the school without you.
Meeting Minutes.
Colour Run
The colour run raised £1105.98 which is fantastic, especially as it is our first one. The children
and adults alike absolutely loved it and the children are already requesting we do another one.
Disco’s
The Halloween Disco is set for Monday 20th October from 3.15 to 4.45 priced at £3.50 a ticket.
The Christmas Disco is currently scheduled for Thursday 18th December however this is subject
to change. It was agreed that due to the additional timing (3.15 to 5.30) and the increase of our
supply costs, tickets will be increased this year to £4.50 per child.
This year we are trailing body stamps at the Halloween disco, as they can be reused and are
quicker to apply saving on queue times. If they work, we will use for the Christmas Disco too.
Bake Sales
It was decided unanimously to increase the costs of bakes to £1 per item. This is due to the
increased costs to make donations.
Valentines Bake Sale to be held on Friday 13th February 2026
Easter Bake Sale/Spring Trail to be held on Friday 27th March 2026
Wreath Making / Children’s Centrepiece Workshops
Wreath making to be held in the cabin again this year, on 27th/28th November. Agreed to keep
price at £40 per wreath.
Awaiting confirmation from Flowers by Laura that she can attend.
Childrens workshops to be held after school with proposed dates of 11th and 12th December.
EYFS and KS1 children must have a parent or carer present if their child is doing these. Agreed to
increase to £10 per child.
Agreed to do a raffle again this year, and decided to do Christmas Hampers as the prizes.
Tickets can be pre-sold.
Tea Towels & Tote Bags.
The school have agreed to get the children to draw self portraits so we can have tea towels and
tote bags made, instead of doing Christmas cards this year.
To be pre-ordered on the website. Agreed to sell tea towel at £4 each and tote bags at £6 each.
Meeting End.
Next meeting date TBC.
